Systems for Warehousing

Optimize Throughput and Space with Intelligent Automation

The business model for third-party logistics and warehousing facilities runs through pallet storage fees, cross-docking, and pick-and-pack fulfillment services. Profit often leaks through unbilled accessorial charges, inefficient dock scheduling, and communication gaps during peak receiving hours.

InquireHow it works

Logistics & Transportation

  • Automated Receiving Notifications
  • Carrier Booking Portal
  • Accessorial Capture Forms
  • Client Inventory Portal
  • Proof of Delivery Automation

Also for: Warehousing Companies

How the business actually works

How the work flows, start to finish.

  1. 01

    Inbound Inquiry

    Prospective shippers or brokers submit freight profiles and volume requirements through a structured digital intake.

  2. 02

    Quote Approval

    Storage agreements and rate schedules for detention, handling, and pallet positions are electronically signed.

  3. 03

    Dock Scheduling

    Inbound carriers book specific time slots to prevent yard congestion and manage labor allocation.

  4. 04

    Receiving

    Tallies are confirmed against bills of lading and immediate digital notifications are sent to the client.

  5. 05

    Inventory Management

    Items are tracked in dedicated or shared space with automated reporting on aging and stock levels.

  6. 06

    Order Processing

    Outbound pick tickets are generated and staged for loading according to carrier arrival times.

  7. 07

    Dispatch and Billing

    Final weights and measures are logged and invoices are issued including all accessorial labor costs.

Where it leaks

Common problems for warehouses.

01

Dock Congestion

Unscheduled arrivals lead to yard bottlenecks and driver detention fees. Without a central booking system, warehouse staff are either idle or overwhelmed by overlapping truck arrivals.

02

Accessorial Leakage

Extra labor for floor loading, labeling, or shrink wrapping often goes unrecorded and unbilled. These small costs aggregate into significant monthly losses if not captured at the point of activity.

03

Inventory Mismatches

Manual data entry between the warehouse floor and the office leads to discrepancies in stock counts. Shippers lose confidence when physical inventory does not match the digital ledger.

04

Communication Overhead

Office staff spend hours answering emails and calls regarding shipment status or proof of delivery. A lack of self-service options forces manual intervention for every routine status update.

05

Billing Complexity

Managing recurring storage fees alongside variable labor charges creates invoicing bottlenecks. Delays in billing affect cash flow and complicate end-of-month reconciliations.

What LATTICE can build

Systems built around how you work.

Automated Receiving Notifications

Instantly trigger an SMS or email to the client the moment a Bill of Lading is signed and uploaded.

Carrier Booking Portal

Provide a self-service calendar where freight brokers and carriers can reserve dock doors based on real-time availability.

Accessorial Capture Forms

Mobile-friendly forms allow floor workers to log extra pallet restacking or wrapping tasks immediately for automated billing.

Client Inventory Portal

Offer shippers a secure login to view their current pallet counts, transaction history, and pending outbound orders.

Proof of Delivery Automation

Automatically attach and send signed BOLs and photos of staged loads to the customer upon shipment departure.

Recurring Storage Invoicing

Set up automated billing cycles that calculate fees based on pallet positions occupied or square footage used.

Reactivation for Dormant Shippers

Identify previous clients who have not utilized the facility in a set period and send automated availability updates.

Example systems

What it looks like in practice.

Inbound Freight Workflow

  1. 1Carrier selects time slot on public booking page
  2. 2Warehouse receives automated dock schedule alert
  3. 3Staff uploads photo of received goods upon arrival
  4. 4System emails confirmation and pallet count to shipper

Accessorial Fee Recovery

  1. 1Selects 'Re-palletizing' and quantity of units
  2. 2Capture photo of damaged original pallet
  3. 3System adds line item to the next client invoice
  4. 4Manager receives daily summary of unbilled labor

Outbound Fulfillment Update

  1. 1Pick ticket status changes to 'Loaded'
  2. 2System generates tracking link and digital BOL
  3. 3Client receives automated dispatch notification
  4. 4Survey sent to client to rate facility performance

Have a different problem?

Tell us what's slowing the business down. LATTICE can build around the way your business operates.

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Questions from warehouses

Can this system handle different rates for different customers?

Yes. The system allows you to create custom profiles for each shipper with unique rate schedules for storage, handling, and specialized labor. Invoices are automatically generated based on these specific contract parameters.

How do we stop drivers from showing up all at once?

By implementing a digital dock scheduling calendar, you require carriers to book specific windows. The system can automatically reject double-bookings and send reminders to drivers to ensure timely arrivals.

Will my clients be able to see their own inventory levels?

The client portal provides a transparent view of their specific goods. This reduces the number of status inquiries your office staff must handle while increasing trust with your shipping partners.

Can we track labor costs for specific projects?

The workflow automation captures time and resource data for specific tasks like kitting or container stripping. This data helps you understand your true margins on labor-intensive accounts.

Is the system mobile-friendly for workers on the floor?

The interface is designed for use on tablets and smartphones, allowing dock workers and forklift operators to update statuses and upload documentation without returning to a central office.

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