Systems for Aviators
Flight schools make money through aircraft rental hours, instructor time, and ground school enrollment. Leaks often occur when prospective students fail to convert after a discovery flight or when maintenance grounding disrupts the training syllabus without clear communication.
Education & Childcare
How the business actually works
Inquiry
A prospective student reaches out regarding discovery flights or PPL requirements.
Discovery
The first flight is scheduled and completed to assess the student's interest and aptitude.
Enrollment
Medical certificates, TSA endorsements, and student pilot certificates are verified and filed.
Ground School
The student begins formal theory training and prepares for the written knowledge test.
Flight Training
Dual instruction and solo hours are logged toward specific rating requirements.
Checkride Prep
Endorsements are finalized and mock oral exams ensure the student is ready for the DPE.
Certification
The student passes their practical exam and transitions to aircraft rental or advanced ratings.
Where it leaks
Many enthusiasts book a discovery flight but never hear from the school again to start their formal syllabus. Without automated follow-up, potential long-term students are lost to inaction.
Coordinating instructor availability, aircraft maintenance windows, and student schedules often leads to double-bookings. Manual scheduling results in grounded instructors and frustrated students.
Missing an expired medical certificate or flight review can lead to regulatory compliance issues. Tracking these critical dates on paper or spreadsheets is prone to human error.
Students often stall late in training because of missing logbook entries or incomplete requirements. A lack of visibility into progress prevents timely endorsements and scheduling with examiners.
Reconciling Hobbs and Tach hours with instructor time often leads to late or inaccurate invoicing. Manual entry consumes hours of administrative time every week.
What LATTICE can build
Automatically follow up with discovery flight participants to guide them through the enrollment and medical certification process.
A unified calendar that syncs aircraft maintenance cycles with instructor blocks to prevent booking conflicts.
Automated alerts for students and instructors when medicals, flight reviews, or renter insurance policies are nearing expiration.
Visual tracking of syllabus completion so both student and CFI know exactly which maneuvers need work before the checkride.
Secure storage for TSA documentation, birth certificates, and endorsements, accessible by authorized flight department staff.
Ensures that busy CFIs or dispatchers never miss a potential new student inquiry during flight operations.
Workflows that notify the director of maintenance when an airframe is approaching its 100-hour or annual inspection.
Example systems
Tell us what's slowing the business down. LATTICE can build around the way your business operates.
The system allows for custom progress tracking based on Part 61 or Part 141 requirements. We build workflows that mirror your specific training stages from first solo to cross-country flights.
Yes, the scheduling logic accounts for both the physical asset and the human resource. This prevents a student from booking a plane that is already in the hangar for an oil change or an instructor who is off-duty.
We set up a digital document vault where students upload their credentials. The system flags any missing or expired documents, preventing students from being dispatched on a flight until they are compliant.
Retention often fails due to a lack of momentum. By automating reminders for ground school and celebrating milestones like a first solo via SMS, you keep students engaged and moving toward their certificate.
The mobile-friendly interface allows instructors to log notes and update syllabus items immediately after engine shutdown. This ensures the data is accurate and the student sees their progress in real-time.