Open House Booking
- 1Student clicks an ad for the welding program
- 2AI receptionist answers questions about start dates
- 3Student selects a tour time on the school calendar
- 4Confirmation and directions sent via SMS
Systems for Vocational Schools
Modern Enrollment Systems for Vocational Training Centers
Vocational schools bring in revenue through student tuition, lab fees, and corporate training contracts. Profit leaks occur when prospective students drop out of the admissions funnel due to slow follow up or when staff spend excessive hours manually tracking clinical hours and certifications.
Education & Childcare
- Instant Inquiry Response
- Document Collection Portal
- Cohort Text Alerts
- Payment Plan Reminders
- Certification Trackers
Also for: Vocational Schools
How the business actually works
How the work flows, start to finish.
- 01
Inquiry
A prospective student requests information about a specific trade program or start date.
- 02
Admissions
Staff coordinate tours, entrance exams, and financial aid interviews with applicants.
- 03
Enrollment
The student signs the enrollment agreement and submits required background or health documentation.
- 04
Matriculation
Course schedules are finalized and the student is assigned to a specific cohort or lab group.
- 05
Instruction
Ongoing attendance, shop hours, and academic progress are monitored throughout the term.
- 06
Certification
Students complete final practical exams and receive their diploma or state licensure paperwork.
- 07
Placement
Career services connects the graduate with hiring partners and tracks employment outcomes.
Where it leaks
Common problems for trade schools.
01
Lead Attrition
Potential students often inquire with multiple programs and enroll at the one that responds first. Delayed replies to web forms result in empty seats for upcoming cohorts.
02
Document Bottlenecks
Chasing transcripts, immunization records, and financial forms manually delays start dates. This administrative friction causes qualified applicants to lose momentum.
03
Attendance Gaps
Inconsistent tracking of shop hours or clinical rotations can jeopardize accreditation. Manual data entry often leads to errors in student progress reports.
04
Tuition Delinquency
Without automated reminders, payment plans often fall into arrears during the semester. Collecting past due balances takes staff away from student support duties.
05
Placement Reporting
Gathering employment data from graduates for state reporting is historically difficult via manual phone calls. Failing to document outcomes can affect future federal funding.
What LATTICE can build
Systems built around how you work.
Instant Inquiry Response
Immediately sends a program brochure and booking link via SMS when a student fills out a lead form.
Document Collection Portal
Provides a secure interface for students to upload identification, transcripts, and health clearances directly into their file.
Cohort Text Alerts
Sends automated updates to specific student groups regarding lab schedules, instructor changes, or campus closures.
Payment Plan Reminders
Triggers SMS and email notifications five days before a tuition installment is due to ensure consistent cash flow.
Certification Trackers
Internal workflows that notify staff when a student has met the required hours to sit for their state boards.
Graduate Reactivation
Automated sequences sent six months after graduation to collect employment data and offer continuing education units.
Example systems
What it looks like in practice.
Tuition Recovery
- 1Payment is missed on the first of the month
- 2System sends a polite reminder with a payment link
- 3Late fee notice sent via email on day five
- 4Staff notified to hold student from shop floor if unpaid by day ten
Alumni Placement Survey
- 1Workflow triggers ninety days post graduation
- 2SMS survey asks for current employer and job title
- 3Responses automatically update the student record
- 4Placement coordinator alerted if student is still seeking work
Have a different problem?
Tell us what's slowing the business down. LATTICE can build around the way your business operates.
Questions from trade schools
Can this handle different requirements for different trades?
Yes, workflows are built to distinguish between programs such as HVAC, cosmetology, or nursing. Each program can have its own unique set of required documents, lab hour thresholds, and certification sequences.
How does this help with accreditation reporting?
The system centralizes student data, making it easier to export clean reports on enrollment numbers, retention rates, and job placement. This reduces the manual labor required during audit periods.
Can students pay their lab fees through the portal?
We can build payment follow up workflows that link to your existing merchant processor. This allows students to settle balances for kits, books, or fees directly from their mobile devices.
Will this replace our current instructors' daily tasks?
It is designed to augment their work by handling the repetitive communication tasks. Instructors can focus on shop demonstrations while the system handles attendance reminders and grade notifications.
How do we prevent leads from falling through the cracks?
Every inquiry is logged in a centralized dashboard with automated follow up tasks assigned to admissions reps. If a lead isn't contacted within a set timeframe, management receives an alert.