Greenlight Workflow
- 1Client signs the estimate and pays the deposit
- 2Project status changes to pre-production
- 3Automated notification sent to the production manager
- 4Initial kickoff call scheduled automatically
Systems for Production Teams
Unified Operations for Production and Film Companies
Production companies bring in revenue through creative labor, gear rentals, and licensing fees. Revenue tends to slip through during pre-production delays, unbilled scope creep, and fragmented communication between the set, the suite, and the client.
Events & Entertainment
- Creative Brief Intake
- Crew Availability Portal
- Revision Tracking
- Milestone Billing
- Project Dashboard
Also for: Video Production Companies
How the business actually works
How the work flows, start to finish.
- 01
Inquiry
A potential client submits a brief or RFP for a new commercial, corporate, or narrative project.
- 02
Pitching
Directors treatments and line item estimates are shared for review and stakeholder approval.
- 03
Pre-Production
Casting, location scouting, and crew assembly begin as the production calendar is finalized.
- 04
Production
Principal photography takes place on location or in a studio according to the call sheet.
- 05
Post-Production
Editors and colorists work through rough cuts and fine cuts based on client feedback cycles.
- 06
Delivery
Final masters, social cuts, and raw assets are transferred to the client for distribution.
- 07
Reactivation
Past clients are contacted for seasonal campaigns or follow up content needs.
Where it leaks
Common problems for production companies.
01
Scattered Creative Assets
Scripts, mood boards, and feedback logs are often buried in email chains or disparate chat apps. This leads to version control issues and expensive re-shoots when requirements are missed.
02
Crew Booking Delays
Checking availability for freelance DPs, gaffers, and sound mixers manually takes hours of outreach. If key talent is not secured quickly, production dates slip and costs increase.
03
Approval Bottlenecks
Waiting on a client to review a rough cut can stall the entire post-production schedule. Without automated reminders, editors sit idle while projects lose momentum.
04
Scope Creep
Additional edit requests or extra hours on set often go unbilled because they were not documented in real time. Failure to capture these changes erodes the margin of the entire project.
05
Fragmented Invoicing
Milestone payments for pre-pro and final delivery are frequently delayed due to manual billing processes. Cash flow suffers when the billing department is disconnected from the production status.
What LATTICE can build
Systems built around how you work.
Creative Brief Intake
Standardized forms capture technical specs, budget ranges, and aesthetic goals at the start.
Crew Availability Portal
Automated SMS outreach to your roster of freelancers to confirm availability for specific shoot dates.
Revision Tracking
A client portal where stakeholders can log feedback on specific cuts to keep the paper trail organized.
Milestone Billing
Automatic invoice generation triggered when a project moves from pre-production to principal photography.
Project Dashboard
A high level view of all active productions, their current phase, and upcoming delivery deadlines.
AI Receptionist
Handles incoming calls from vendors and talent, ensuring no new business inquiries are missed during a shoot.
Post-Project Reviews
Automatically requests testimonials or referrals once the final assets have been delivered and accepted.
Example systems
What it looks like in practice.
Crew Dispatch
- 1Shoot dates are locked in the calendar
- 2System sends SMS to preferred DPs and Gaffers
- 3Talent clicks a link to confirm or decline
- 4Production sheet updates with the confirmed crew list
Wrap and Review
- 1Final master file link is marked as sent
- 2System waits three days for client download
- 3SMS sent to the client requesting a project review
- 4Positive feedback is flagged for the marketing site
Have a different problem?
Tell us what's slowing the business down. LATTICE can build around the way your business operates.
Questions from production companies
How can this help with my freelance crew management?
The system centralizes your contact list and allows you to tag freelancers by their role and equipment. You can send mass availability checks via SMS and track responses in one place rather than managing dozens of individual text threads.
Can we manage different versions of a video for client review?
Yes, the system allows you to organize projects by milestones. You can store links to rough cuts, color grades, and final masters within the client portal so everyone is looking at the same version.
Will this help us get paid faster for production milestones?
By linking your project stages to the billing system, you can ensure an invoice is sent the moment a shoot is wrapped or a project is greenlit. Automated follow ups handle the reminders so your team does not have to chase payments.
Can it handle inquiry intake for both corporate and wedding clients?
You can create separate workflows and forms for different types of production. This ensures that a corporate client gets a professional RFP form while a wedding client receives a more personalized, experience based intake.
How do we prevent miss communication between the field and the office?
All notes, call sheets, and client requirements are stored in a central dashboard accessible from any device. This means the team on set has access to the same brief and production notes as the producers back in the office.