Systems for Court Reporters
Court reporting firms make money through stenographic services, videography, and transcript production for legal proceedings. Money most often slips away during the manual coordination of per diem reporters and the delay between transcript delivery and final invoice settlement.
Professional Services
How the business actually works
Assignment Intake
Attorneys or paralegals submit deposition notices and scheduling requests through a secure intake channel.
Reporter Dispatch
Firm owners match the specific needs of the case with an available stenographer or digital reporter.
Proceedings
The record is captured during the deposition, hearing, or trial, including exhibits and video files.
Transcript Production
Scoping, proofreading, and certification of the official record are tracked through a production pipeline.
Client Delivery
Final files and exhibits are uploaded to a secure portal for attorney download and review.
Billing and Closeout
Invoices are generated based on page counts and expedited turnaround times for final payment.
Where it leaks
Managing the availability of independent per diem reporters across multiple time zones leads to booking errors. Without a centralized calendar, double bookings or late arrivals threaten the firm's reputation with law firms.
Handling large volumes of digital and physical exhibits via email is insecure and disorganized. Staff spend hours manually renaming files and linking them to specific deposition transcripts for delivery.
Transcripts often get stuck in the scoping or proofing stage without management oversight. This leads to missed deadlines and the loss of rush fees which are critical for firm profitability.
Sending manual PDF invoices for transcripts results in slow collection cycles. Firms often struggle to track which individual attorneys or insurance carriers owe for specific job numbers.
Relying on phone calls for deposition confirmations leads to last minute cancellations. Missing a cancellation notice means paying a reporter a appearance fee without billable work to cover it.
What LATTICE can build
A custom web portal for law firms to upload notices and schedule reporters without back and forth emails.
Instantly notify your pool of reporters of new jobs via SMS and collect their availability in real time.
A visual pipeline showing exactly where every transcript is in the scoping, proofing, and certification process.
A client facing portal where attorneys can securely download certified transcripts and linked exhibits.
Automatic reminders sent to counsel twenty four hours before a proceeding to confirm the time and location.
Automated sequences that trigger as soon as a transcript is delivered to ensure the invoice reaches the right billing department.
Workflows to re-engage per diem stenographers who have not accepted assignments in recent months.
Example systems
Tell us what's slowing the business down. LATTICE can build around the way your business operates.
The system allows you to store specific rate sheets for each independent reporter or agency you partner with. When a job is completed, the system calculates the payout based on page counts and appearance fees automatically.
Yes, the booking system distinguishes between physical locations and virtual meeting links. It ensures the reporter and videographer receive the correct connection details or driving directions well in advance.
The portal uses industry standard encryption and requires individual logins for attorneys and paralegals. This provides a much more secure environment than sending transcripts as unencrypted email attachments.
When a rush order is flagged, the system prioritizes it on the production dashboard and sends automated check-in alerts to the scopist or reporter. This ensures high value expedited work stays on schedule.
The system allows you to add line items for specialized services to any assignment. This ensures that when the final invoice is generated, all billable add-ons are captured and nothing is left off the bill.